Agency automation game plan — from proposals to revisions

Been thinking through the game plan for how to automate an agency with AI.

I have documented some of these steps already. Not as thoroughly as I wanted. But I think I am at the point where I can really start spinning up an app in a day — with maybe preliminary marketing around it. Ideally this is the last big systems step, so I want to prioritize it.

Where the hours disappear

One piece is prompts and helpers for social media. Another is account creation itself: DigitalOcean, Stripe, and the rest of the production stack. Right now, getting every account set up and connected during client kickoff takes a disproportionate amount of calendar time. That setup work is necessary. It is also easy for the project to stall while people wait on credentials, invites, billing, and access — even when everyone is trying to move quickly.

I have not fully solved how to make that flow faster with AI. Some of that time is just onboarding time. If there is a way to AI the account-creation and handoff path so less of the project sits in limbo, that is still an open problem. That feels like the last hard step.

First things first: proposals → UI/UX

Before that, the order of operations matters.

Starting from proposals through UI/UX, the most important thing is locking the color scheme and theming right off the rip — so we are not burning cycles on visual revisions after development has already started. Confirm the designs before code. Maybe that means some kind of automated Figma-style review session. The goal is approval early, not redesign late.

Why this feels newly possible

Before AI, you could still build an app in a day if you knew Ruby on Rails and were willing to pull an all-nighter. Now, with AI, I think you can take a whole client project much further in that same window — as long as we figure out how to automate the account/setup path and how to handle revisions without chaos.

Structured revisions instead of a forever loop

Revisions are the other trap. If feedback comes in scattered — random screenshots, mixed notes, different threads — you end up in a forever loop.

One idea: screenshot the whole site, break it into sections, and put that into an easy PDF or a small review site where the client can walk through each section one by one. Clear passes. Clear decisions. Less scattered back-and-forth.

That is really it for this dump. Document the steps. Prioritize the automation. Get theming approved before build. Make setup and revisions structured instead of expensive by default.

Still thinking it through. Ready to start building the pieces.